ONSTITUTION AND BY-LAWS
COVENTRY GIRL'S SOFTBALL, INC.
Table Of Contents
ARTICLE I -NAME ____________________________________________________ 3
ARTICLE II -PURPOSE _________________________________________________ 3
ARTICLE III -ADULT MEMBERSHIP _____________________________________ 4
ARTICLE IV -OFFICERS _______________________________________________ 6
ARTICLE V - DUTIES OF OFFICERS ______________________________________ 6
ARTICLE VI - ADMINISTRATION _________________________________________ 9
ARTICLE VII - COMMITTEES ___________________________________________ 10
ARTICLE VIII - MEETINGS______________________________________________ 12
ARTICLE IX - REGISTRATION ___________________________________________ 13
ARTICLE X - TEAM ASSIGNEMENTS _____________________________________ 15
ARTICLE XI - MANAGER/COACH RESPONSIBILITIES_______________________ 16
ARTICLE XII - DISCIPLINE OF MANAGERS AND COACHES _________________ 18
ARTICLE XIII - MANAGER/COACH VACANCIES____________________________ 19
ARTICLE XIV - DRAFT AND TRYOUTS____________________________________ 20
ARTICLE XV - PLAYER ELIGIBILITY _____________________________________ 23
ARTICLE XVI - PLAYER RESPONSIBILITIES _______________________________ 24
ARTICLE XVII - DISCIPLINE OF PLAYERS ________________________________ 24
ARTICLE XVIII - PLAYER GRADUATES & SCHOLARSHIPS __________________ 25
ARTICLE XIX - PLAYOFFS ______________________________________________ 26
ARTICLE XX - MANAGER SELECTION OF ALL-STAR TEAMS_________________ 27
ARTICLE XXI - SELECTION OF ALL -STAR TEAMS _________________________ 28
ARTICLE XXII - TOURNAMENT__________________________________________ 29
ARTICLE XXIII - T-SHIRT LEAGUE_______________________________________ 32
ARTICLE XXIV - SPONSORSHIPS ________________________________________ 33
ARTICLE XXV - GENERAL CONDUCT ____________________________________ 34
Executive Board Signatures ______________________35Error! Bookmark not defined.
ARTICLE I - NAME
The name of this organization shall be "Coventry Girls Softball, Inc.", thereafter known
as CGSL. This organization shall be incorporated under the laws governing non-profit
and non-business corporations within and by the State of Rhode Island and Providence
ARTICLE II - PURPOSE
This is a non-profit organization whose purpose shall be to provide an opportunity for
interested persons to assist in the operation of a softball league for the youth of the Town
of Coventry. Specifically, the purpose of this organization shall be to operate a softball
league for girls of the town of Coventry and to encourage the spirit of fair plan and
ARTICLE III - ADULT MEMBERSHIP
Adult membership is open to any person eighteen (18) years or older, of good moral
character, who is interested in promoting the game of softball.
All Managers and coaches must be of high moral character and be residents and/or
taxpayers of the town of Coventry and be willing to volunteer their time. Should a
Manager or coach move from the town of Coventry, he or she may only continue in
their present capacity in their present division as long as they remain in continuous
service to the league. He or she would not be eligible to hold a manager or coaching
position in a different division and once continued service is disrupted the
membership in the league must end.
All Managers and coaches must be recorded with the appropriate Secretary of the
league. The information required is: Name, Address, Telephone Number and active
a) All Managers and coaches must submit a satisfactory BCI before they are
assigned to a team.
b) All BCIs must be updated every three years starting in the year 2004.
New members. Managers and Coaches must be submitted, in writing, to the
Executive Board for review and submitted to the General Membership for its
approval. All candidates must be approved by a two-thirds (2/3) majority vote of the
eligible voting members in attendance at the meeting. All candidates must be in
attendance for either the first (1st) or the second (2nd) reading in order to be approved.
Exception: Previous managers and coaches do not have to be present for a reading to
become a new manager or coach.
Each eligible member shall have one vote. All issues shall be decided by a majority
vote (except as noted in ARTICLE VI Section 3). Fifteen (15) members constitute a
Any member who fails to attend fifty (50%) percent of the previous twelve (12)
months meetings shall not be eligible to vote. New members must be in the league a
minimum of four (4) months and attend two (2) meetings from the point of admission
to be eligible to vote.
Any member of the Executive Board who misses three (3) consecutive board
meetings shall be subject to an Executive Board review for dismissal.
A league seniority list shall be maintained for all members that attend a minimum of
four (4) of the previous eight (12) months general meetings; failure to attend the
minimum number of meetings will result in the loss of all seniority. A one (1) year
leave of absence may be requested which will allow a member to retain their seniority
during that time. The seniority list will be in the following order:
Total time of managing experience
Total time of coaching experience
Total time as a member
All Starting dates shall be based on the date of approval as defined in section 4 of this
Article. If a member failed to attend the minimum required meetings, the new seniority
date will be the date the member attends the minimum required meetings. Managing and
coaching time will be accumulated during each approval/resignation cycle with a change
of Divisions considered continuous.
ARTICLE IV -OFFICERS
The officers of this organization shall be a: PRESIDENT, VICE-PRESIDENT,
SECRETARY, TREASURER, LEAGUE COMMISSIONER, INSTRUCTIONAL,
JUNIOR, SENIOR, AND FALL BALL LEAGUE DIRECTOR, CONCESSION STAND
MANAGER, EQUIPMENT MANAGER, LEAGUE STATISTICIAN, TOURNAMENT
DIRECTOR, RECORDING SECRETARY AND TWO (2) TRUSTEES. They shall
service until their successors have been duly elected. The Executive Board shall consist
of the above named officers.
All terms shall be for one (1) year except for one of the trustees, who shall serve for a
term of two (2) years. To hold office you must be an eligible voting member.
All nominations from the Nominating Committee and Floor must be submitted at the
Elections shall be held at the October general meeting, if offices are challenged then
all candidates will have the opportunity to address the body.
ARTICLE V - DUTIES OF OFFICERS
PRESIDENT- Shall preside at all meetings; shall support all committees and shall
perform all duties which usually pertain to such an office. The President shall be the
official spokesperson for the league and liaison between the league and the political,
government and media agencies. The President shall be the official spokesperson for the
league and liaison between the league and the political, governmental and media
agencies. The President shall appoint any other elected or appointed official whenever a
vacancy, either temporary or permanent occurs.
VICE-PRESIDENT - Shall perform, in the absence of the President, all duties usually
designated to the President. The Vice-president shall oversee and supervise the fund
raising activities of the league and shall secure dates and permits for tag day during the
first week of January.
SECRETARY- Shall keep minutes of all membership and Executive Board meetings
and have custody of the records and minutes of the organization. He/She shall call
Executive Board members for meetings and prepare and mail the agenda for the general
membership meetings. He/She shall be responsible for circulating and tabulating
attendance sheets for the monthly meetings for the purpose of determining voter
eligibility, and be responsible for league publicity and all incoming and outgoing
correspondence. He/She will supply all Managers with a complete roster of all teams
within their division by opening day.
TREASURER -Shall have the responsibility for the custody of all the funds of the
organizations and pay all the bills upon the approval of the President. The treasurer shall
maintain a record of all receipts and expenditures and submit monthly and annual reports.
All book shall be finalized, closed, and turned over to the trustee for auditing the night of
elections. The treasurer must be bonded and must pay the league insurance by March 1st
and must file form 990 with the Internal Revenue Service no later than March 15th of the
LEAGUE COMMISSIONER - Shall oversee and supervise scheduling and Division
Directors and determine fields and equipment to be used. He/She shall also oversee
cancellations of games (one hour prior to scheduled game time).
INSTRUCTIONAL AND FALL BALL LEAGUE DIRECTORS- Shall oversee their
JUNIOR AND SENIOR DIVISION DIRECTORS - Shall oversee their respective
divisions, shall conduct drafts in their respective divisions, shall coordinate the All Star
selection process and coordinate division scheduling with the League Commissioner.
EQUIPMENT MANAGER -Will be responsible for League equipment, insuring it is in
good condition, replenishing or re-ordering as needed, as well as the issuance and
collection of league equipment. He/she will work with the Treasurer in preparation of the
equipment budget, getting bids, and purchasing. In voting on what vendors equipment
should be purchased from, the Equipment Manager and Treasurer, if involved in the bid
process, should not have a vote, but should make recommendations. Examples of
equipment items would be the 12 point award items, uniforms, balls, medical supplies,
bases, bags, catching gear etc.
CONCESSION MANAGER -Shall be responsible for administering the concessions
stand or stands. This would include establishing the menu, pricing the menu, getting
prices from various suppliers, scheduling workers when games are being played and with
the Treasurer or other designees, purchase all needed supplies. The Concession Stand
Manager or designee may collect proceeds of the stand but must deliver them to the
Treasurer for deposit within a reasonable time.
LEAGUE STATISTICIAN -Shall be responsible for tracking player attendance at
games, compiling of game summaries prepared by Managers.
RECORDING SECRETARY-Shall maintain all league registrations and complete
rosters for the league.
TOURNAMENT DIRECTOR -Will be responsible for all All-Star tournaments
sponsored by the league. He/she will work with the President setting up the tournaments
approved by the Executive Board. He/She will be chairperson of the Host Tournament
ONE YEAR TRUSTEE & TWO YEAR TRUSTEE - Shall oversee and guide the
league in formulation policies and procedures for the proper operation of the league and
shall oversee the presentation of the league financial records to a qualified auditor or
firm. All audit results shall be presented to the body by the April meeting. All audit
results shall be completed by March 1st of the current year so the league treasurer can file
form 990 with the Internal Revenue Service by March 15th of the current year.
ARTICLE VI - ADMINISTRATION
The administration of this league shall be under the direct control of the Executive
All matters concerning policy and procedures shall be decided by a majority vote of
the Executive Board.
A majority vote of the general membership at the regular meeting may petition the
Executive Board to review a decision. The results of such a review must be presented
to the membership at the next regular meeting. After review, a two thirds (2/3) vote
of the voting membership shall override an Executive Board decision.
A quorum of the Executive Board shall consists of seven (7) members. In the event
of a deadlock in the vote, the President shall cast the deciding ballot.
The President shall cast a ballot only when an issue is deadlocked in vote during a
An annual request shall be submitted to the Town of Coventry for funds and/or
equipment to enable this organization to adequately carry out its responsibilities.
Additional funds may be solicited through whatever legal means are appropriate to
All unbudgeted expenditures over five hundred dollars ($500.) must be approved by a
majority vote of the general membership. In the event of emergency a unanimous
quorum vote of the Executive Board may exceed this $500 limit, and the General
Membership must be informed at the first regular monthly meeting following
ARTICLE VII - COMMITTEES
The President shall appoint the committee shall select all necessary committees and the
committee chairperson. The chairperson shall be responsible to the President.
A RULES AND BY-LAWS COMMITTEE: shall be formed in November for
the purpose of reviewing all matters or amending the Constitution, By-Laws and
Rules of this organization with all changes submitted at the January meeting,
discussed in February and a final vote on these matters in March. This committee
shall also consist of the Trustee of this League. The Rules Committee
Chairperson shall be responsible for ensuring the signing of the Constitution by
the Executive Board member.
A BUDGET COMMITTEE: shall be formed no later than December with
budget to be submitted no later than January.
A SPONSOR/SIGN COMMITTEE: shall be formed no later than December.
This committee shall solicit existing sponsor/signs. And actively search for new
sponsor/signs as needed. This committee shall coordinate the installation and
removal of all sponsor signs.
A FUND RAISING COMMITTEE: shall be formed no later than December.
The Vice-President will be Chairperson of this committee.
A FIELD MAINTENANCE COMMITTEE: shall be formed no later than
March. This committee shall consist of a least ten (10) persons.
A CONCESSION STAND COMMITTEE: shall be formed no later than
March. The responsibilities of this committee shall be to coordinate all buying
and selling for the concession stand, and winterize the stand by October 31st. At
the end of the year a financial report shall be presented to the general body.
A HOST TOURNAMENT COMMITTEE: shall be formed no later than
January to establish and manage all tournaments held in Coventry.
A POST SEASON ACTIVITES COMMITTEE: shall be formed no later than
April. This committee shall be responsible for all awards, trophies, jackets,
banquet, picnic, or any other award ceremony decided upon the league. Any
restrictions or requirements placed upon the players concerning these awards must
be approved as described in Article III Section 5.
A NOMINATING COMMITTEE: shall be formed no later than August with all
nominations being read at the September general meeting. Only one name shall
be submitted for each position.
10. A PROTEST COMMITTEE: shall be in effect during the regular season play.
The President shall appoint three (3) non-affiliated persons to serve on this
11. A FUTURE'S COMMITTEE - shall be formed to guide the league in its goal
of building a complex. The duties of the committee will include formulating plan
specifications, grant writing, hiring, recruiting professional help as needed, fund
raising (with proceeds deposited in the Future's Fund), and any other duties
deemed necessary in building a complex.
NOTE: Committees of Article VII shall terminate or expire at the annual election of
officers. (with the exception of the Future's Committee)
ARTICLE VIII - MEETINGS
1. Regular monthly meetings shall be held during the calendar year. If any monthly
meeting is cancelled b y the Executive Board, that meeting will be credited as an
2. All meetings will be held at a regular place, date and time specified by the President.
The President or a majority vote of the Executive Board, as required, may call special
meetings, provided members have three (3) days notice.
3. The order of business at the regular meeting is as follows:
A - CALL TO ORDER
B - ATTENDANCE AT LAST EXECUTIVE BOARD MEETING
C - MINUTES OF LAST MEETING
D - TREASURERS' REPORT
F - COMMITTEE REPORTS
G - OLD BUSINESS
H - NEW BUSINESS
I - ADJOURNMENT
4. Any motions requesting League funding shall be in writing. Other long, important or
complicated motions shall also be submitted in writing at the discretion of the President.
5. Parliamentary Authority - The rules contained in the current edition of Robert's Rule's
of Order Newly Revised shall govern the League in all cases to which they are applicable
and in which they are not inconsistent with these By-Laws and any special rules of order
the League may adopt.
ARTICLE IX - REGISTRATION
General Registration shall be conducted by mail-in registration and one (1) weekend
Final Registration at the Coventry Community Center. All players who were
assigned to teams, and those in the general pool, will be sent registration forms the
last week of July or the first week in August or the last week of January/first week of
February. Registration forms must be returned to the League postmarked no later
than the last day of Final Registration.
Final Registration shall be held the second or third weekend in September or March
and shall be open Saturday, Sunday and Monday a minimum of two (2) hours each
Any player signing up after the Final Registration, or whose registration form was
postmarked later than the last day of Final Registration, ill be assigned to player pools
as described in this article.
Tryouts will be held in September/October or February/March.
Information required at the registration is:
A -PLAYERS FULL NAME
B -VERIFIABLE ADDRESS
C -VERIFIABLE AGE (BIRTH CERTIFICATE)
D -TELEPHONE NUMBER
E -MEDICAL PROBLEMS (IF ANY)
F - BOTH PARENTS/GUARDIAN'S NAME, ADDRESS AND PHONE
G -PARENT OR GUARDIAN'S SIGNATURE (indicating permission for
dependent to participate in CGSL)
H A question regarding if a player will be involved in any other activity during the
All players must pay a registration fee.
All returning players must register during the general registration in order to be
assigned to her team roster prior to tryouts. Any returning player who fails to register
at this time will be assigned to her existing team pool.
All players who register on time will be guaranteed to play on a team. New
registrants signing up after the final registration will be put into a general pool and
will only be eligible for tryouts or draft if needed to fill the foster. Existing players
must register by the final registration date or be placed in team pool. New registrants
will be allowed to register at any time. However, no fee will be collected until the
player is placed on a team.
Instructional Division registration is open.
All registrants signing up after tryouts will be assigned to the general pool. Girls who
have played in the league previously will be assigned to their team pool. Team pool
players will not have precedence over the player pool. All assignments will be made
by ascending registration date.
Player pool: The League Commissioner shall have oversight over both team and
player pools. He/she at the April E-Board meeting will be responsible for placing
players on teams by ascending registration dates if more late applicants exist than
opening on teams: thus leaving some applicants on a waiting list. If all applicants are
going to be assigned, it should be done at one time during the April E-Board meeting
(randomly, not draft order), with teams with the fewest players on their roster
receiving new players first. (EXAMPLE there are five players in the pool, all eight
teams in the division need one player and three of those teams need. The first three
player being assigned would go to the three teams with the need for two players by
random placement, the last two players would be assigned to one of the eight teams
by a random drawing, not by draft order.) Players signing up after the pool is
assigned will also be randomly placed on a team that still has vacancies. Also the
Commissioner must make sure that in placing applicants, he/she does not exceed
having five players in any one age group in the Junior League unless it is impossible
based on the ages of the applicants and the openings on teams.
ARTICLE X - TEAM ASSIGNEMENTS
A team shall consist of a maximum of fifteen (15) players on a roster. The Executive
Board may decrease or increase the roster size by up to two (2) players depending
upon registration. A special Executive Board meeting to set roster size will be held
prior to draft.
Team rosters must be maintained at the determined strength at all times. Managers
must notify the League Commissioner within twenty four (24) hours of any change,
including any long term illness or injury. A doctor's certificate may be required
before the League Commissioner replaces the ill or injured player.
EXCEPTION: After the three quarter (3/4) point of the scheduled games. Managers
have the option of taking or not replacing a player to fill their rosters.
All persons once assigned to a team, will remain with that team as long as that person
remains with the Junior or Senior Divisions, or as long as that team exists.
Any returning player who wishes to be removed from a team may petition the
Executive Board for consideration. The Executive Board will act on the merits of the
request and if it should agree, will place that person on an excused list. Any person
on an excused list will be subject to tryouts and redraft, with that player's previous
team declared ineligible to draft that person. The Executive Board has the authority
to award compensation if it deems necessary.
Should an excused player have a sister, stepsister, or foster sister on the same team,
that sister may also be considered an excused player.
A daughter, stepdaughter or foster child may play on a team sponsored by her
parent(s) if the parent(s) is/are part of a full sponsor providing the daughter meets
The Managers immediate family may play on his/her team providing that the player
meets eligibility requirements.
PLAYER TRADING IS PROHIBITED.
Expansion or contraction of the league through addition or elimination of teams will
be the responsibility of the Executive Board.
ARTICLE XI - MANAGER/COACH RESPONSIBILITIES
All Managers and Coaches are expected to maintain exemplary conduct while
involved in league activities.
There may be only one (1) Manager and three (3) Coaches or Assistant Coaches
per team. Dismissal of Coaches or Assistant Coaches shall be at the discretion of
the Manager. Coaches or Assistant Coaches may appeal the dismissal decision to
the Executive Board.
With the Executive Board approval an individual may manage or coach on
more than one (1) team in different divisions, provided there are vacancies
that cannot be filled.
An individual may Manage or Coach only one (1) team in either the Junior,
Intermediate, or Senior Divisions, but may serve as an assistant Coach in the
Junior, Intermediate or Senior divisions.
In the event of the absence of the Manager and Coaches, the Manager may
request the Executive Board for a league official to serve as interim Manager.
Managers or Coaches must schedule practice fields through the League
It will be the responsibility of the home team Manager to turn in games scores and
record sheets to the League Statistician within three (3) days of each game to the
CGSL mailbox or designated collection point. The first offense for not following
the above shall consist of the Manager receiving an immediate one (1) game
suspension. Any subsequent offenses will result in a further game suspension or
suspension for the balance of the season plus all of the following season from all
It is the responsibility of the League Statistician to notify the Executive Board of
Equipment must be turned in by the September General Meeting with a list of
players who have not returned uniforms and a list of missing equipment. Any
Manager not doing so by the time specified above forfeits his/her right to manage
or coach next season. The same rules will apply for All-Star managers, except the
date of returning equipment and uniforms will be the October General Meeting,
and Fall ball managers returning equipment at the November General Meeting.
10. It is the responsibility of the Manager to designate persons to operate the
concession stand at Paine Field on his/her teams assigned times.
11. Any Manager not informing a player on his/her team of scheduled or unscheduled
games whether it be make-up, playoffs, or All-Stars will be subject to a:
1st Offense Two game suspension,
2nd Offense Suspended for the rest of the season
3rd Offense Permanently suspended from the League, after Executive
Board review and interview.
12. In the event there is more than one game in a given day, only the first game is
required a call. To cover yourself, if you cannot reach a child you should call
your League Director or Commissioner.
13. Deals with Concessions Stand
All managers and coaches must attend a mandatory pre-season concession stand
operational review given by the Concession Stand Director and/or committee
during April of each year. There will be sign up sheets at the February and March
meetings. Times will be assigned no later than the April General Meeting.
All C.G.S.L. Instructional managers of 7 and 8 year olds, Junior, and Senior
League Divisions teams will be assigned a number of duty nights to man and
operate the concession stand. If a game is cancelled by the Commissioner, the
team originally assigned is responsible for the make up and will be notified as
soon as the game is rescheduled. All assignments will be on off nights but will not
take into account any team's inter-season practice schedule. Any switching of
shifts is to be done through the Commissioner.
Persons assigned Monday through Friday, and the first shift on Saturday and
Sunday, must be at the Stand at (25) prior to the start of their shift. Persons
assigned to fill shifts other than the first shift of a day, must arrive at least ten
minutes prior to their shift.
ARTICLE XII - DISCIPLINE OF MANAGERS AND COACHES
Any Manager or Coach who violates the rules and by laws or the spirit of
sportsmanship or the ASA Coaching Standards shall be subject to receive an
official reprimand by the Executive Board.
ASA COACHING STANDARDS
I will place my athlete's emotional and physical well being as my top
I will provide a safe practicing and playing environment for my players.
I will provide a drug free and alcohol free environment for my players.
I will treat each athlete fairly and honestly.
I will treat my fellow coaches, umpires and league officials with courtesy
I will be a positive role model to all players and coaches within my
I realize there are different ability levels among my players and will
always strive to treat each player as a unique individual and capable of
I will place the realistic skill development of my players above my own
personal coaching goals.
I will continue to grow in my knowledge of coaching and softball for the
benefit of my players.
I agree to uphold these ASS Coaching Standards for the benefit of my
A reprimand shall be a statement in writing citing the offense and a warning to
cease and desist same. The President and at least two (2) other members of the
Executive Board shall sign it.
Any Manager or Coach who receives more than two (2) official reprimands in any
twelve (12) month period or three (3) in total, shall be subject to expulsion from
Any Manager or Coach who has in the opinion of the Executive Board committed
a serious moral or ethical offense will be subject to immediate expulsion from the
All accused persons may appeal to the Executive Board and if the appeal decision
is not favorable to the accused they may then appeal to the general membership.
An expelled Manager or Coach may never be re-admitted to the league.
ARTICLE XIII - MANAGER/COACH VACANCIES
All management vacancies will be filled by eligible voting members of the CGSL as
defined in Article III and based on a former managers "good standing" as defined in
Article XI, section one (1) concerning manager and coaches responsibilities. In the
case of more than one individual having interest in a vacant position, and all have
complied with Article XI, section one (1), seniority, as defined in Article III, will be
used as the deciding factor.
In the event an applicant is found deficient in the areas of manager's responsibilities,
he/she may be denied a positionincluding all-star teams.
EXCEPTION: The only precedent over seniority shall be an eligible resident Coach
from the previous season on the team that is losing a Manager. If more than one
eligible resident Coach desires to be Manager, the decision will be made by team
Managers will select their own Coaches. All Coaches are subject to League approval.
All Manager's vacancies will be advertised in the agenda.
All managers request assignment to the position. Manager's privileges will be in
effect with the draft choice compensation awarded to the team losing players and
determined by the Executive Board.
If the number of teams in a division must be reduced, the teams to be eliminated shall
be based on the following criteria as of the date of Final Registration:
a. Team(s) without a resident Manager
b. Team(s) with the Manager(s) with the least seniority
c. Team(s) with the least of players returning
ARTICLE XIV - DRAFT AND TRYOUTS
The draft sequence will be in reverse order of league standing at the end of the
In case of ties in the final standing, with the exception of the previous years playoff
teams, the number for the first draft selection shall be decided by draw and thereafter
shall alternate in each round. Team representatives must be in attendance e.g. assume
teams A and B should tie for third place at the end of the season; for the first
draft round they would draw for No. 2 and No. 3 choice (based on a five team
League), the winner getting No. 2 choice and loser getting No. 3 choice in that round
but on alternating rounds the loser would get the No. 2 choice in the second round
and No. 3 choice in the third round etc.)
The following players are subject to be drafted. All new players to the league, all
persons that have been graduated from Instructional, Junior, and Intermediate
Divisions, any person that has been excused from her previous team, any returning
player who was dismissed from the league for disciplinary reasons.
No team shall be able to carry any more than five girls in any one age group, unless
all other age groups are or will be exhausted. The Commissioner of the league will
oversee the draft to ensure teams adhere to this breakdown as close as possible. It is
understood that this will be subject to the ages of new registrants and is for the Junior
The following players are not subject to be drafted: Eligible returning players to an
established team; children, dependents or foster children of Managers (optional to the
family with written letter from parent) sisters, step sisters and foster sisters of players
already assigned to an established team (optional to the family with written letter
from parent); any returning player who did not play the previous year because of
injury or illness, unless they meet other requirements or section (3) of this article; any
returning player who disqualified herself because of varsity status, said player will
return to the last team she played with. If that team is no longer in existence or the
player meets other requirements of section three (3) of this article, that player will be
assigned to the draft.
Managers and sponsors children, dependents, step children, foster children and sisters
will be considered individual draft choices where the individual will be considered a
first round pick if they were voted in the top eight (8) on the "A" all -star team in one
of the prior two seasons, and a second round pick if the individual played on the "A"
all-stars but was not voted in as a top eight (8) player, and a third round pick if the
individual was a "B" all-star or not an all-star. However, if in the opinion of the E-
Board, an individual is an all-star caliber player, but chooses not to play all-stars, that
player may be placed accordingly. If a team has both a sponsor's daughter and
manager's daughter both coming onto the team and both are all-stars, those players
will be placed as either first and second, or second and third draft picks, depending on
if one or both players were top eight (8) "A" all-stars.
The draft will consist of all persons meeting the qualifications as outlined in section
three (3) of this article. The draft will be conducted in a manner deemed appropriate
by the Executive Board.
All registered players not eligible for the draft will be put in the general pool by date
and by lot.
If a player fails to tryout without a valid reason and notification to the appropriate
division director, she will be assigned to a team using a random selection method,
when and if an opening arises. If rosters are full when her turn comes she will be put
in the general pool as outlined above. Any player excused from tryouts will be
assigned to teams by lottery pending roster vacancy. This lottery will be held after
the draft is completed. The remaining roster vacancies will be filled by a lottery
consisting of non-excused registrants.
This will be in enforced for the Junior and Intermediate divisions only. All girls
(excused or unexcused) are eligible to be picked at any point in time during the senior
If a player who was an All-star in either of other prior two years fails to attend the
tryouts, that player will be available to all managers in the draft. Such player will not
go in the player pool. All players who played All-Stars the previous season will be
designated as such on the draft
Attendance at the draft is limited to Managers and Coaches. In the event of absence
of the Manager and the Coaches, the Manager may designate an individual(s) who are
active league members.
10. Team Expansion - when a new team is formed the Manager will receive five (5)
players prior to the start of the draft. If there is more than one expansion team the
teams will alternate their first five (5) picks, a lottery will be used to determine their
seed positions. The expansion team(s) will then be placed at the end of the draft
sequence and will draft two (2) players for the second round and one player each
11. Whenever an entire division is to be redrafted, the draft will be conducted in the
following order: Each team will be picked by lottery for the order of the draft.
The redraft will be done in the order of the finish from the lottery. Once the first
round is completed, the second round will start with the last team that picked. It will
move back up in order and the third round will start with the last team that picked in
the second round. This up and down order will continue until the draft is completed.
ARTICLE XV - PLAYER ELIGIBILITY
Instructional Division - players must be 5 years old before January 1st of the playing
year and not 9 years old before January 1st of the playing year.
Junior Division - players must be 9 years old before January 1st of the playing year
and not 13 years old before January 1st of the playing year. Any player in the Junior
Division may be sent to the Instructional Division for extra help, but must remain on
the Junior Division roster and be included in all Junior Division Games. Extra help
for any player must be scheduled through the Instructional Division Director.
Senior Division - players must be 13 years old before January 1st of the playing year
and up to18 years old before January 1st of the playing year or High
School graduation, whichever comes first. This is a 3 year trial and will be evaluated
each year by the Executive Board. A total redraft of this new division will occur after
tryouts in 2006. Tryouts for this division will be held the first (1st) week in April.
Ineligibility for any reason shall not be determined during a game. If there is a league
error, the Manager/Coach and/or team shall not be penalized. Appropriate penalties
to be determined by the Executive Board.
Registering in any other league in conjunction with CGSL is permissible, however, it
should be noted that failure to play in a scheduled game for CGSL due to
participating in another league will cause that player to become an ineligible player.
EXCEPTION: Interscholastic League.
Scheduled games include playoffs. Any player determined to be ineligible due to
violation of priority rule will be subject to suspension; First offense, two (2) games;
second offense; remainder of season.
This league exists for the residents and taxpayers of the Town of Coventry. Should a
player move from the town she would be allowed to complete her tenure in this
league by paying the registration fee. Once the continuity of tenure is disrupted, the
player will no longer be eligible for membership in this league.
ARTICLE XVI - PLAYER RESPONSIBILITIES
If the uniform is not returned or paid for by the Final Registration for the following
season, the player will not be allowed to register.
If a uniform is lost or destroyed the player is expected to compensate the League for
All players are expected to participate in any fund raising activities the League has
deemed necessary for them.
ARTICLE XVII - DISCIPLINE OF PLAYERS
Discipline of players is at the discretion of the Manager, but the penalty is limited to
one game suspension per offense.
Any player who has three (3) suspensions or has missed three (3) games without an
excuse shall be considered a habitual offender. If a player is a habitual offender she
shall be referred to the appropriate Division Director for further disciplinary action,
including review and suspension by the Executive Board.
Any player that has in the opinion of the Executive Board, committed a serious moral
or ethical offense will be subject to immediate expulsion from the league.
All excused persons or their Parent(s) may appeal to the Executive Board, and, if the
appeal decision is not favorable to the accused, they may appeal to the general
An expelled player cannot be re-admitted to the league for the remainder of the
season. Re-admittance is subject to the Executive Board.
ARTICLE XVIII - PLAYER GRADUATES & SCHOLARSHIPS
Scholarships will be awarded to all girls upon the completion of their fourth
and final in the Senior Division, provided the League budgeted for this item.
The Executive Board on annual basis will determine the amount of the
scholarship. Each girl will have to meet the following requirements to
receive her scholarship.
Must have four (4) points in her fourth year.
Must have played 50% of all games she was eligible to play.
Must provide a letter of acceptance from a University, College or
Technical School along with prove of a deposit given to the school.
She will be given credit for each year in the Senior Division that she
meets requirement b above. The scholarship will be pro-rated for
every year requirement b was not meet.
A player may receive up to $250 in scholarship funding.
ARTICLE XIX - PLAYOFFS
Not more than fifty percent (50%) of the teams will participate in the
playoffs if there are seven (7) or more teams in that division. All teams in
that division will make the playoffs if there are six (6) or fewer teams. You
will round up to decide how many teams make the playoffs if there are an
odd number of teams. For example, if there were nine teams in a division,
five teams would be in the playoffs. However, the Executive Board may
adjust the number of teams for the playoffs at its discretion. Any teams that
do not qualify for the playoffs in accordance with the Bylaws will qualify for
a B Division playoff.
Playoffs will be conducted tournament style, at a time to be assigned by the
Playoffs will be double elimination.
In case of a tie(s) the seed will be determined by head to head competition
whenever possible, then by team that allowed the fewest runs in head to head
competition, then by draw with team representation in attendance if necessary (i.e.
three (3) way tie.
ARTICLE XX - MANAGER SELECTION OF ALL-STAR TEAMS
All-star Managers and Coaches must be Level I ASA Certified or have the
equivalent experience the State allows, and eligible voting members of CGSL as
defined in Article III - Adult membership before being considered for the
In the case of selecting Managers for All-Star Teams, the Manager with the
previous years' best regular season record will be given the opportunity to accept
this privilege. In the case of a tie, the selection of All-Star Manager will be based
upon head to head competition. In the case of a tie in head to head competition,
the team Manager with the lease number of runs allowed in head to head
competition will become the All-Star Manager. In the case of a tie with the least
number of runs scored then the decision will be made by the toss of a coin. All-
Star Managers must manage within their own divisions and be active Managers,
which the E-Board has determined have met the requirements of managers in
Article XI, section one (1). Managers will be selected February of the playing
The accepting All-Star Manager shall have the option of managing any team within
In the event the best record Manager refuses or does not return, the Manager with
the next best record will be asked and so on until a Manager accepts. In the event
that no returning Manager accepts the position, the new Manager shall have
preference. Coaches will then be asked by order of finish from the previous years
Manager must retain the title of Manager of that All-Star team.
Instructional All-Star managers will be picked by the President with advice from
the Instructional Director.
All-Star Coaches must be selected from the ranks of Managers, Coaches or Executive
Board members of the league. A person may only manage one All-Star team within
the league at any time, but may be a Coach or Scorekeeper on another if any
vacancies cannot be filled. However, their first responsibility is as a team Manager.
ARTICLE XXI - SELECTION OF ALL -STAR TEAMS
All All-Star teams shall consist of five (5) adults (at least one (1) to be a female) and
a minimum original roster of thirteen (13) players and a maximum of seventeen (17)
EXAMPLE: One manager, three (3) Coaches and one (1) Scorekeeper, one of which
shall be female, plus the All-Star players.
All-Star nomination lists are to be completed and a meeting scheduled by the
appointed date and time specified by the League Commissioner.
All-Star Managers are forbidden to solicit other managers, in any form, their All-Star
The Executive board on an annual basis will determine the establishment of Blue
All-Star nominee's try out will be held the first (1) or second (2) Saturday or Sunday
in June. However, the senior League may or may not have a tryout depending on
the preference of the Senior League Director. However managers still must
nominate and score players on ballots.
Each Manager will submit a ballot with thirty (30) All-Star nominations. Point values
will be assigned to each nominee in descending order, thirty (30) being the highest
value and one (1) being the lowest. Assessed points cannot be duplicated on a ballot.
Each nominee's high and low vote will be eliminated. Each nominee's points will be
totaled to determine the order of team assignment. The Manager may not vote for
any nominee on his/her team.
Only girls listed on nomination forms will be eligible to play on an All-Star team with
the exception of two (2) roster additions when attending a national tournament. The
manager of the participating team may name 2 girls from Coventry. Any exceptions
must have Executive Board approval. If the original list of players has been
exhausted, the Executive Board may approve additional players from Coventry.
If a girl is selected to an Red All-Star team she cannot decline and play on another
Final ballots are to be received by the Division Directors by the date and time
specified by the League Commissioner.
10. All-Star teams cannot travel out of state for tournaments unless the house league
season is complete in the respective division, including playoffs.
11. All players must have 4 (four) points to participate on an All-Star team and must play
in all eligible games (no unexcused absences).
ARTICLE XXII - TOURNAMENT
1. QUALIFICATION FOR REGIONAL TOURNAMENTS:
A team must finish first (1) or second (2) officially in State qualifying
tournament in the twelve (12) and under, fourteen (14) and under, sixteen (16)
and under, and eighteen (18) and under age brackets, unless the tournament is
local (with no overnight stay required) and a team can attend with the only cost
being the registration fee, or if the tournament is out of state, the parents and
coaches must pay for the entire trip and there is no cost to the league.
2. QUALIFICATION FOR NATIONAL TOURNAMENT:
If there is no regional qualifying tournament, the respective team must finish 1st
or 2nd in the state tournament. However, the respective team will not have to
compete in any qualifying tournament if it has an automatic berth in the
If a team(s) qualifies to go to a National Tournament, approval to travel shall be
decided by the Executive Board based solely on the ability of the national
qualifying team(s) to raise the required funds. Within two (2) days of
qualifying, each team shall submit a written proposal estimating all travel
expenses. This decision shall apply to all qualifying teams requesting to travel.
Only the highest finishing team in an age division will be eligible to travel to a
A fund shall be created called the All-Star Fund. The purpose of which shall be
to assist teams qualifying for the Regional Tournament.
All All-Star teams may be required to conduct fund raising activities for all
qualifying teams. If deposits are required, advances may be obtained from the
general fund to be replaced prior to traveling. Once the monetary needs of
qualifying teams that are attending the Regionals or jackets requirements are
satisfied, remaining proceeds can be made available to all of the All-Star Teams
for travel, etc.
In the event that one or more qualifying teams cannot achieve their monetary
goal, these teams may receive the amount needed from the All-Star fund if
4. FUND RAISING
a. If any team(s) qualify for a National Tournament and do not collectively reach
their fund raising goal, the money collected will be returned to the donors
whenever possible with the remainder going to the All-Star Fund.
b. When a All-Star team reaches its goal, all money in excess of the goal will be
returned to the All-Star Fund.
National Qualifiers may use the CGSL name in their efforts to fund raise,
however all their fund raising activities must be approved by the Executive
The Executive Board may charge a fee not greater than $75 per individual to
play on an All-Star team (hardship cases would be exempt). In the event of such
an action, the E-Board would limit the number of fund raising activities to
tagging (which is no cost to a players families) and either a raffle or steak-fry.
The cost of shirt would be included in such fee. In the event a team qualifies for
nationals, the E-Board will allow that team to schedule other fund raising
The Executive Board will provide policies and guidelines for all traveling
All-Star Teams will be responsible for their own transportation, lodging, meals,
laundry and other reasonable expenditures.
EXAMPLE: First Aid, National "T" shirts, National pictures, National
The League President and/or League Treasurer must have access to all All-Star
Team jackets will be allowed for State, Regional, or National Champions.
6. FINANCIAL REPORT
All teams receiving money from the All-Star Fund will be required to file a
written financial report by the October General Meeting after the conclusion of
playing activities. All income and expenses must be reported on this statement
including receipts for expenses.
b. The treasurer is responsible for submitting a report listing the sources of all
income and disbursements to All-Star Managers by the October meeting.
ARTICLE XXIII - T-SHIRT LEAGUE
All players must pay a registration fee.
Participation shall be open to players 8 through 16 who are on regular season rosters.
Divisions and teams to be governed by the number of sign-ups and age levels.
Players will be placed on teams and the specific running of the season shall be at the
discretion of the Summer/Fall League Director.
Parents of summer fall ball players will be asked by the managers of their teams to
man the concession stand during the summer/fall season. However they will not be
asked to run the cooking appliances unless they have participated in concession stand
ARTICLE XXIV - SPONSORSHIPS
Any movement of sponsorships from division to division must be done with approval
of the Executive board, after request is made in writing by the sponsor.
Daughters of sponsors will be permitted to be placed on the sponsors team, but not
necessarily required to do so. The choice belongs to the player. A written letter from
the sponsor to confirm the player or players choice must be received prior to the draft.
The daughter would be counted as the fourth draft pick, unless the daughter is an all-
star then the rules that apply to managers dependents in Section XIV, number 5,
would prevail. There maybe exceptions when entire reorganization of divisions take
place. Example: The intermediate Division in 1991.
Sponsorship openings may be filled by the following sponsors (in order of priority).
Sponsor seniority (a present sponsor in another division requesting a change) with
the sponsor as a Manager having a daughter on the team the year the change is to
A present sponsor in a different division with a daughter on the team the year the
change is to be made.
A present sponsor with no player on the team.
A new sponsor from the waiting list.
ARTICLE XXV - GENERAL CONDUCT
Alcohol will not be allowed around the field areas of the League before, during and
after the games.
If there is no Rule or by-law to govern a situation, then past precedent shall take
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